Bookkeeping/Single-Entry Bookkeeping/Business Forms
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[edit] Deposit slip
A deposit slip, or deposit ticket, is a printed form furnished by the banks, so that each depositor may fill out and present, with his Pass Book, a statement of the different items for deposit, such as gold, silver, checks, notes, drafts, etc. If the banker finds the items correct in all respects, he will place their sum to the depositor's credit in his Pass Book and on the books of the bank. Whenever a deposit of currency (gold, silver, or paper money) is to be made, the deposit slip is filled out as shown in Fig. 1.
If checks only are to be deposited, the deposit slip is filled out as shown in Fig. 2. If both currency and checks are to be deposited, the slip is filled out with each in its proper place and the amounts added.
[edit] Signature card
When an account is first opened at a bank, the depositor will be asked to sign a Signature Book, or Card, as shown in Fig. 3. This book or card is used by the bank to keep a record of the address and signature of each of its depositors. In signing, the depositor writes his full name, his address, and his signature as he habitually writes it. The style of signature should never be changed, and all business papaers should be signed exactly as the signature is written in the signature book or on the card.
[edit] Pass book
On opening an account with a bank, the depositor is given a Pass Book, the two-page form of which is shown in Fig. 4. All entries are made by the bank clerks. The purpose of the book is to give the depositor an exact duplicate of his account as shown by the books of the bank. It should always be taken to the bank when a deposit is made, when papers are left for collection, and when papers are discounted and the proceeds are to be placed to the credit of the depositor. The Pass Book should be balanced at least once a month, being left at the bank for that purpose.
[edit] Checks
[edit] Checks
After a deposit has been made and the amount entered to the credit of the customer in his Pass Book, the bank will then give him a Check-Book. This is a book of blank checks and is usually furnished free of charge by the banks. A sheet of checks, with the stubs attached, is shown in Fig. 5. These blanks are so worded that, when they are properly filled out, the become orders on the bank named, payable, on demand and without interest, to the person named, or to his order, or to the bearer.
When it is desired to draw money from the bank, one of these checks is filled out with the date, the name of the person to whom the money is to be paid, and the amount. The check should be signed exactly like the Signature Card. A full descriptoin of the check is then made on the \emph{check-stub}, and the check torn off for use.
[edit] Back of Check-Stubs
Fig 6. shows the back of the check-stubs. On this side of the stubs is kept a record of all deposits, and from their sum is deducted the amounts of the checks drawn, as shown by the footing of each page of check-stubs. The balance shows the amount remaining in the bank.
[edit] Indorsements
Checks, notes, and drafts are generally made payable to the order of the party receiving them and must be indorsed before they can be deposited or transferred.
The forms of indorsement in most common use are shown in Fig. 7.
The name only, as shown on the back of the first check, is a blank indorsement. Paper so indorsed by the party in whose favor it is drawn becomes payable to the bearer.
Paper indorsed ``Pay to will be paid only to the party named and cannot be transferred by him, but must be deposited to his account or collected in person.
The indorsement ``Pay to the order of allows a further transfer of the paper by the indorsement of the party named, and thus forms an indrect receipt showing that such a person received the paper.
``For deposit only is the proper form of indorsement when papers are sent for deposit by mail or messenger, for they cannot then be put to any other use. Frequently, the name of the bank in which they are to be deposited is given, as ``For deposit only in the International Correspondence Schools Bank, of Scranton, Pa. Indorsements of this kind are generally made with a rubber stamp, the signature being included in the stamped indorsement.
The indorsement ``Pay to the order of a party ``without recourse releases the indorser from liability in case the paper is not paid. It is seldom used, however, because, except in a very few cases, the holder of a paper must indorse it and assume the liability for his indorsement, or he cannot find any one to whom he can turn over the paper, except for collection.
[edit] Receipt
A receipt is a written acknowledgment of having received a specified value, with the date, source of value, signature of the party that received the value, and such other particulars as may be necessary to make it plain and unquestionable. A common form is shown in Fig. 8. A receipt or voucher of some description should be taken whenever a payment is made. All receipts or vouchers should be carefully preserved, as they save disputes, money, trouble, and frequently a lawsuit. A receipt should be so made out that its meaning shall be clearly understood.
