Constitution of Excel Edu-Clubs

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Constitution of Excel Edu-Clubs  (2013) 
Source: www.excelschools.edu.in

Chapter I : Preamble[edit]

All people upon the face of this earth are created equal. They possess in themselves the rights to pursue education, knowledge, wisdom and understanding to secure happiness, and such rights are inalienable. The Excel Group of Schools stand in consolidation to bear witness to this.

The School Club System has been instituted as an integral part of the educational programs of the Excel Schools, towards the attainment of the high academic standards that are expected of the students. Hence we hereby promulgate the articles laid in the Clubs Constitution.

Chapter II : Communion Of Delegates[edit]

Part one : Volunteers[edit]

Any fifth or sixth grader from Excel’s Central, Global or Higher Secondary Schools whose admission to the club is approved by the Head of the Club (HOC) will be called a Volunteer of the respective Club. Each Club reserves 35 of the 105 seats for Volunteers in their respective Delegates Communion.

  • 1. A Volunteer must be from grade V or VI or occasionally above.
  • 2. A Volunteer shall be admitted as so to a club by the HOC based on the recommendations of the Associate Head (AH) or the Resource Person (RP) of the respective Club.
  • 3. Recommendations made by the Associate Head (AH) to admit a fifth or sixth grader as a volunteer must be solely on merit basis depending upon the Rating Points (PR) the individual earned through the Club activities in the previous academic year.
  • 4. Recommendations made by the Resource Person (RP) to admit a fifth or sixth grader as a volunteer must be solely on merit basis depending upon the Value Points (PV) the individual earned through the Club activities in the previous academic year.
  • 5. Apart from proceeding through the above said recommendations, the HOC has no authority to admit a student as a volunteer in any of the Club.
  • 6. In exceptional and rare cases the Director of Clubs (DOC) can directly admit a student as a Volunteer, irrespective of his/her, value/rating pointsbut only with due consultation with either HOC or even RP or both.
  • 7. Even in the case of the exercise of Article (6) the HOC or RP or both did not possess the authority to deny or contradict or oppose the admission made by the DOC.
  • 8. The DOC also possesses the authority to temporarily halt an admission made by the HOC but not for more than a period of 7 academic days.
  • 9. In case of the exercise of Article (8) the DOC must forward to HOC the reason immediately with the Letter of Rejection (LR) for halting the admission.
  • 10. In case of the exercise of Article (9) the HOC must, in due consultation with the AH and/or RP, may either (a.)withdraw the admission or (b.)re-suggest the individual for admission to the DOC with appropriate reason or reasons.
  • 11. In case of the exercise of Article (10.b) the DOC is entitled to re-evaluate the causes and either (a.) accept the suggestion, if convincing and accept the proposal to admit the student or (b.) reject the proposal.
  • 12. In the case of exercise of Article (11.b) the DOC is entitled to summon the HOC and issue the Direction of Rejection (DR) to the HOC and get it signed. A copy of every such individual DRs is to be maintained by both the DOC and HOC each.
  • 13. Again, in the case of exercise of Article (11.b)the HOC or any other lesser authority in the club can never insist upon the admission of that individual in any of the clubs again in that academic year.
  • 14. A maximum of 35 students shall be admitted as Volunteers to any said Club.
  • 15. One can serve as a Volunteer in more than 1 Club.
  • 16. There shall be no dissimilarity in privilege, honor, power, supremacy and authority between the Volunteers irrespective of being from which School or Grade the Volunteer is admitted from.
  • 17. The Volunteers do not possess the Right to Vote either to the Club Collegium or the Clubs Senate.
  • 18. The Volunteers shall be regarded as those with Observer Statusin the respective Clubs. They are not privileged to take part in the Political activities of any of the Clubs.
  • 19. But, the Article (18) clearly does not prevent the Volunteers from taking part in the non-political activities held during the whole academic year.
  • 20. By being a Volunteer, he/she possess the Right to Entry into the Delegates Communion unless any of his/her cases are (a.) pending with the scrutiny of the Discipline Bench (b.) he/she is suspended/ Dismissed by the Director of Clubs.
  • 21. In case of Article (20.a)the Volunteer must get the written permissionfrom the concerned member of the Discipline Bench which temporarily waives his/her entry to the Club’s Office, Activity room, screening hall and Delegates Communion.
  • 22. In case of the exercise of the Article (21) the written permission must be submitted to the Head of the Club of the respective Club at least 60 minutes before the scheduled meeting/program/event begins.
  • 23. Nevertheless Article (20) does not privilege a Volunteer to enter into any higher spaces other than the Delegates Communion such as Club Collegium, Deputies Chamber and Clubs Senate.

Part two : Delegates[edit]

Any student of Grade 7 or above from Excel’s Central, Global or Higher Secondary Schools whose promotion to the Delegates Communion is approved by the Head of the Club (HOC) will be called a Delegate of the respective Club. Each Club reserves 70 of the 105 seats for Delegates in their respective Delegates Communion.

  • 24. Being a Volunteer in any of the Clubs for a period of two Full Academic Years inevitably enable oneself to get promoted by the HOC as a Delegate in any of the Clubs unless he/she was (a.) suspended at least for a period of 7 days (b.) dismissed from any of the Clubs in the above mentioned 2 Years at least once.
  • 25. In case of Promotion being withheld under Article (24.a), the HOC is authorized to consider his/her promotion by weighing upon the Suspension/Suspensions of the Volunteer and his/her subsequent track record and upon the availability of Seats to the Delegates Communion. All or any of these cases accordingly, moves the Volunteer downwards in the priority of Promotion Process into the Delegates Communion.
  • 26. In case of a Promotion being withheld under Article (24.b) the Director of Clubs alone possesses the sole authority to consider or grant the Promotion to a Volunteer by weighing the merit of the case and Consensus of the Members of the Discipline Bench.
  • 27. In case of the exercise of Article (26) all the Members of the Discipline Bench must express their respective positions as ‘Yes’ or ‘No’ on advising the Director of Clubs to Promote him/her to the Delegates Communion in the written form.
  • 28. Apart from the Promotion as a Delegate as mentioned in Article (24) the Head of the Clubs possesses the authority to promote (a.)A Volunteer, who is yet to complete his two years term as Volunteer(b.)A 5 th grader who does not serve as a Volunteer (c.) A 7 6 to any of the Global, Central & Higher Secondary Schools.
  • 29. In case of the exercise of the Article (28.a) the promotion shall be made on the basis of his/her value/ rating points ─ both are expected to be comparatively exceptionally superior ─ by the Head of the Clubs in consultation with the Associate Head or Resource Person or both of the respective clubs.
  • 30. In case of the exercise of the Article (28.b) the promotion shall be made by the Head of the Clubs in consultation with the Resource Person of the respective clubs but only after the written consent of the Director of Clubs.
  • 31. In case of the exercise of the Article (28.c) the promotion shall be made directly by the Head of the Clubs with or even without in consultation with the Associate Head or Resource Person of the respective clubs but only after the written consent of the Director of Clubs.
  • 32. Once promoted to the Delegates Communion as a Delegate, he/she will unconditionally enjoy the privilege of the Right to Vote; both for the Club Collegium and for the Clubs Senate.
  • 33. Whatsoever, any lesser graders to that of 5 unless and until this Constitution is amended.
  • 34. The Right to Entry for the Delegates is exactly the same as those for Volunteers which are directed in Articles (20), (21), (22)& (23).
  • 35. One can serve as a Delegatein 4 Clubs simultaneously at the maximum with exception to the Arts Club & Sports Club.
  • 36. Once a Student got promoted as a Delegate from any lesser levels then he/she will never again be reverted or demoted to any lesser levels from the level of being a Delegate.
  • 37. Notwithstanding, Article (36) does not overrule any of the Articles, Clauses or Sub-clauses which come under the ‘Suspension/Dismissal Policy’ of the Clubs.
  • 38. There shall be no dissimilarity in privilege, honor, power, supremacy and authority between the Delegates irrespective of being from which School or Grade the Delegate emanates; equally though when he/she might have been promoted under any of the clauses of the Article (28)
  • 39. However Article (38) does not outweigh in any sense or level any of the Articles, Clauses or Sub-clauses which come under the ‘Election Code’.

Chapter III : Club Collegium[edit]

Part one : Member of Collegium[edit]

Any Second-Term-Delegate, Second Termer from Excel’s Central, Global or Higher Secondary Schools whose victory to the Club Collegium,by securing maximum number of votes from within the Delegates Communion, declared by the Head of the Club (HOC) will be thereafter be called a Member of Collegium of the respective Club for the respective Academic Year.

  • 40. A Delegate for a period of at least one full-year term is considered a primary Pre-requisite while on contesting for the position of the Member of Collegiumin the Collegium Elections and those who met the pre-requisite shall be called a Second Termer[as per Article (36)].
  • 41. There shall be a total of Seven Members to a Collegium for every said Clubs at the minimum and to the maximum and each of the Members will be called Member 1, Member 2, Member 3, Member 4, Member 5, Member 6 andMember 7 respectively and all valid for a maximum of One full Academic Year.
  • 42. The positions of Member 1,Member 2,Member 4,and Member7 shall be reserved for the Delegates promoted from the Excel’s Central School.
  • 43. And, the Positions of Member 5 & Member 6 shall be reserved for the Excel’s Higher Secondary School.
  • 44. And, the Position of Member 3 shall be reserved for Excel’s Global School.
  • 45. In the case of being that a School doesn’t have placed any eligible person, as directed in Article (40), to the position reserved for it, the respective position shall be declared by the Associate Headas an Open Position, for a maximum period of 1 Year for which any Second Termer from other schools may contest.
  • 46. In the case of the exercise of Article (45) the written consent of the Director of Clubs must be attached to the Appointment Leaf by the Head of the Club before the Member being appointed by the Head of the Club.
  • 47. Member 1: Any Second Termer from any of the Clubs whose profile met with all of the following requirements shall be eligible for contesting for the position of Member 1 of the Club Collegium from any of the Clubs.
a. He/Shemust be from Excel’s Central School in consistent with the Article (42).
b. He/Shemight have been promoted as a Delegate under any of the clauses of Article (28).
c. He/She must be an 8 th or a below grader.
  • 48. Member 2: Any Second Termer from any of the Clubs whose profile met with all of the following requirements shall be eligible for contesting for the position of Member 2 of the Club Collegium from any of the Clubs.
a. He/She must be from Excel’s Central School in consistent with the Article (42).
b. He/She must not have been promoted as a Delegate under any of the clauses of Article (28).
c. He/She must be an 8th or above grader.
  • 49. Member 3: Any Second Termer from any of the Clubs whose profile met with all of the following requirements shall be eligible for contesting for the position of Member 3 of the Club Collegium from any of the Clubs.
a. He/She must be from Excel’s Global School in consistent with the Article (44).
b. He/She must not have been promoted as a Delegate under any of the clauses of Article (28).
c. He/She must be a 9 th or above grader.
  • 50. Member 4: Any Second Termer from any of the Clubs whose profile met with all of the following requirements shall be eligible for contesting for the position of Member 4 of the Club Collegium from any of the Clubs.
a. She/he must be from Excel’s Central School in consistent with the Article (42).
b. He/She must not have been promoted as a Delegate under any of the clauses of Article (28).
c. He/She must be a 10th or above grader.
  • 51. Member 5: Any Second Termer from any of the Clubs whose profile met with all of the following requirements shall be eligible for contesting for the position of Member 5 of the Club Collegium from any of the Clubs.
a. He/She must be from Excel’s Higher Secondary School in consistent with the Article (43).
b. He/She must not have been promoted as a Delegate under any of the clauses of Article (28).
c. He/She must be a 11th grader.
  • 52. Member 6: Any Second Termer from any of the Clubs whose profile met with all of the following requirements shall be eligible for contesting for the position of Member 6 of the Club Collegium from any of the Clubs.
a. He/She must be from Excel’s Higher Secondary School in consistent with the Article (43).
b. He/She must not have been promoted as a Delegate under any of the clauses of Article (28).
c. He/She must be a 11th or above grader.
  • 53. Member 7: Any Second Termer from any of the Clubs whose profile met with all of the following requirements shall be eligible for contesting for the position of Member 7 of the Club Collegium from any of the Clubs.
a. He/She must be from Excel’s Central School in consistent with the Article (42).
b. He/She must not have been promoted as a Delegate under any of the clauses of Article (28).
c. He/She must be a 12th grader.
  • 54. The Articles (47) to (53)are all compliant with Article (45) and hence when a state that is similar to as particularized in Article (45) arose, the clause (a.)s under the Articles (47), (48), (49), (50), (51), (52) & (53) shall be naturally overruled.
  • 55. The Right to Entry for the Collegium Memberscame to effect immediately after he/she is appointed as a Member by the Head of the Club. Unlike for the Volunteers & Delegates the Right to Entry of the Collegium Members permits him/her into virtually anywhere, but strictly within that particular Club other than the Chamber of Deputies.
  • 56. However, the Privilege in Article (55) only be enjoyed by a Collegium Member unless any of his/her (a.) case or cases are pending with the scrutiny of the Discipline Bench (b.) he/she is suspended/Dismissed by the Head of the Clubs/Director of Clubs at the time of exercise of the privilege guaranteed under Article (55).
  • 57. In case of Article (56.a)the Member must get the Letter of Waiver from the concerned member of the Discipline Bench which temporarily waives his/her entry to the Club as directed in Article (55).
  • 58. In case of the exercise of the Article (57) the obtained written permission must be submitted to the Head of the Club of the respective Club at least 30 minutes before the scheduled meeting/program/event begins.
  • 59. In case of the exercise of the Article (58) the Head of the Club shall issue a Permission Slip immediately on attesting the permission and the Permission Slip must be shown to the Collegium Secretary any time before the meeting/program/event being commenced.
  • 60. Once the Permission Slip is shown to the Collegium Secretary, he must allow the Member into the Collegium without further delay. Permission to allow the Member to enjoy the Right to Entry is in no way discretionary to the Collegium Secretary.
  • 61. A Collegium Member may not get his/her Right to Entry validated until all the procedures directed in Articles (57), (58) & (59) get fulfilled.
  • 62. There shall be no dissimilarity in privilege, honor, power, supremacy and authority between the Collegium Members irrespective of being from which school or grade from where the Delegate is elected.
  • 63. However during the Election Period the Right to Entry of the Members may be temporarily reserved by either the Head of the Club or Director of Clubs.
  • 64. One can serve as a Member of Collegium in Two Clubs simultaneously at the maximum and that there is no limit to the maximum number of Terms to which they could be elected as a Member.

Part two : Secretary of Collegium[edit]

Any Delegate who is elected to the position of the Member of Collegium who had already served at least one full year term as a Member in any Collegiums of any of the Clubs is eligible to be appointed as a Secretary of Collegium– The second highest position and the highest elected position with in an individual Club.

  • 66. If in a Club Collegium there is a Member who had served for more years earlier as Member of Collegium than others, then he/she will be given the priority of being appointed as the Secretary.
  • 67. The Article (66)must only be enacted if the Member who is about to be appointed must not have been suspended more than once and must not have been dismissed at least once in any case.
  • 68. In case of the implementation of Article (66) is being prevented by Article (67) then any other Members whose profile fulfill Article (66) will be moved up the priority.
  • 69. Also, a Member who had earned rating points with an exceptionally high margin ahead of others may also be considered for being appointed as the Secretary.
  • 70. In any case Article (65) goes against Article (69) naturally the former will over-rule the latter.
  • 71. Anyhow an active evaluation to be made under the Head of the Club&Associate Head after the Collegium Members being elected by Delegates and Articles (66), (67), (68) & (69)must be discussed to value the weights and to evolve consensus among the Members to form an unanimous decision to select the Secretary.
  • 72. In the case of exercise of Article (71), apart from facilitating the discussion by informing all the Members about the causes & grounds and evolving consensus, either Head of the Club or Associate Head or both are not authorized to dictate or influence directly or indirectly in the decision making process.
  • 73. In the case that a consensus is evolved on who must be the Secretary among the Collegium Members the Head of the Club will officially appoint the selected Member as Secretary of the Collegium.
  • 74. Once appointed as Secretary of the Collegium he/she shall never be recalled either by the Members or by the Head of the Club and will be continuing as the Secretary until the end of that Academic year.
  • 75. But Article (74) does not overrule any of the Articles, Clauses or Sub-clauses which come under the ‘Suspension/Dismissal Policy’ of the Clubs.
  • 76. One can never be appointed as a Secretary of the Collegium in more than one Club simultaneously.
  • 77. In the case that an attempt for evolving a consensus is failed within three days after the Members of Collegium being appointed, the Club Collegium as a whole may be dissolved by the Director of Clubs but not before the end hours of the third day.
  • 78. In case of the implementation of Article (77) any Second Termer, other than the elected Members of the Collegium, shall be appointed temporarily by the Director of Clubs and all the respective privileges & responsibilities of the Secretary shall be immediately transferred to him/her not more than for a period of 7 days.
  • 79. In case of exercise of Article (78) the date of re-election to be announced immediately with the appointment of the Second Termer by the Director of Clubs.
  • 80. In case of the exercise of Article (79) all the Members for the seven positions and the Secretary is to be subjected to a Direct Election in which the Delegates elects the Secretary and the Collegium Members directly within 5 working days after the date of announcement of Elections.
  • 81. In case of the exercise of the Article (80), the Secretary and the Members of the Collegium must be appointed by the Head of the Club within 48 Working hours and after being elected by the Delegates.
  • 82. In case of the exercise of Article (81) within the stipulated period the Director appointed Secretary must be withdrawn along with or immediately after the appointment of the newly elected Secretary.
  • 83. In any case of the failure of the appointment as directed in Article (81) the previously appointed Second Termer shall be continuing his tenure as the Secretary of the Collegium for the full Academic Year with the previously elected Collegium Members.
  • 84. In case of the exercise of Article (83) the support of the Members shall not be required to the position of the Director appointed Secretary.
  • 85. The Right to Entry for the Secretary of Collegium is similar to that of Collegium Members as governed in the Articles 55 to 58.
  • 86. The procedures ruled in Article (59), (60) & (61) are not required for the Secretary of Collegium.
  • 87. The appointment of the Secretary of Collegium is valid for one full Academic Year and so the appointment is eliminated at once the consecutive Secretary is appointed by the Head of the Club.
  • 88. The position of the Collegium Secretary carries no reservation in any forms with it and that there is no limit to the maximum number of terms to which they could be selected as a Secretary; Nevertheless one cannot serve as a Collegium Secretary as well as a Chamber Secretary in any of the clubs.

Chapter III : Chamber of Deputies[edit]

Part one: Deputy[edit]

Any Second-Term-Delegate, Second Termer from Excel’s Central, Global or Higher Secondary Schools whose victory to the Chamber of Deputies, by securing maximum Value Points from within the Delegates Communion, declared by the Head of the Club (HOC) will thereafter be called a Deputy of the respective Club for the respective Academic Year.

  • 89. Unlike for the positions for the Members of Collegium there shall be no reservations of any forms, in the Chamber of Deputies, which determines the level of priorities a particular School or Grade enjoys over the selection/election criteria.
  • 90. Top Seven Second Termers, with reference to the Values Points they earned in the Previous Academic year, shall be selected for the positions of the seven Deputies.
  • 91.One can serve as a Deputy in Two Clubs simultaneously at the maximum.
  • 92. One cannot serve as a Deputy in the same Club to which he is serving/to serve as a Collegium Member or Vice-versa.
  • 93.One can serve as a Deputy for any number of terms.
  • 94. The Right to Entry for the Deputies came to effect immediately he/she is appointed as a Member by the Head of the Club. Unlike for the Volunteers & Delegates the Right to Entry of the Deputies permits him/ her into virtually anywhere, but strictly within that particular Club other than the Club Collegium.
  • 95. The further proceedings of the Article (94) in the case of the Deputies are similar to as those ruled in Articles (56), (57) & (58).
  • 96. In the line, however, the actions similar to the ones ruled in Articles (59) & (60) is not required in the case of the Deputies.
  • 97. A Deputy may not get his/her Right to Entry validated until all the procedures directed by Article (95) get fulfilled.
  • 98. There shall be no dissimilarity in privilege, honor, power, supremacy and authority between the Deputies irrespective of being from which school or grade from where the Delegate is elected.
  • 99. However the Right to Entry guaranteed for the Deputies may be temporarily reserved/proscribed by either the Head of the Club or Director of Clubsduring the whole period of the Elections.
  • 100. A second Termer once appointed as a Deputy by the Head of the Club he/she shall never be de-promoted/dismissed unless under the Articles, Clauses or Sub-clauses which come under the ‘Suspension/Dismissal Policy’ of the Clubs.

Part two: Secretary of Chamber[edit]

Any Delegate who is elected to the position of the Deputy who had already served at least one year term as a Deputy of any of the Clubs is eligible to be appointed as a Secretary of Chamber, which is the highest Student-held position within an individual Club.

  • 102. The one who earned the highest Value Points in the previous Academic Year among the seven selected Deputies is to be considered for appointed to the position of the Secretary of Chamber of the Chamber of Deputies.
  • 103. If there is one among the selected Deputies, who had served as so for the third consecutive year or more including in any of the other Clubs he/she will be considered by the Head of the Club to be appointed as the Secretary of Chamber.
  • 104. If there are two or more people who meet the requirements in Article (103) then the most served Deputy will be selected as the Secretary of Chamber.
  • 105. If there are two or more people who meet the requirements in Article (104) then their Value Points will be considered for determining the Secretary.
  • 106. However a person whose name was considered for the position of the Secretary based on the Articles (103), (104) or (105) must not have been dismissed at least once at any time before.
  • 107.Anyhow an active evaluation to be made under the Head of the Club & Resource Person after the Deputies being selected and Articles (102), (103), (104)&(105) must be discussed to value the weights and to evolve consensus among the Deputies to form an unanimous, 7/7 decision to select the Secretary of Chamber.
  • 108. In the case that a consensus is evolved on who shall be the Secretary of Chamber among the Deputies the Head of the Club will officially appoint the selected Deputy as the Secretary of Chamber.
  • 109. In the case that an attempt for evolving a consensus is failed within three days after the Deputies being appointed, the Secretary shall be selected on the basis of Article (102) alone by the Head of the Club.
  • 110. The privilege of Right to Entry for the Secretary of Chamber is similar to that for the Deputies as ruled in Article (94).
  • 111. The further proceedings of the Article (110) in the case of the Secretary of Chamber are similar to as those ruled for Collegium Members in Articles (55), (56), (57) & (58).
  • 112. Similar to the Deputies, the actions similar to the ones ruled in Articles (59) & (60) for Collegium Members are not required in the case of Secretary of Chamber either.
  • 113. One can never serve in more than one club as Secretary of Chamber or as a Secretary of Collegium or as both in the same Club.
  • 114. A Secretary of Chamber once appointed by the Head of the Club can never be recalled/de-promoted by anybody at any means in exception to the Articles, Clauses or Sub-clauses under the ‘Suspension/ Dismissal Policy’ of the Clubs.

Chapter IV : Clubs Senate[edit]

Senator (Assembly I)[edit]

Senator (Assembly I)

Any sitting Member of Collegium who had already completed one full Year Term as a Deputy or as a Collegium Member in any of the Club/Clubs is eligible to be nominated for the position of a Senator in Assembly I. Collegium of every Clubs will be nominating two of their working Members to Assembly I of the Clubs Senate.

  • 115. Out of the two nominees from every Clubs one must be from Excel’s Central School and the other shall be from the Excel’s Central, Global or Higher Secondary Schools.
  • 116. In case that there is no one within the four reserved Members from the Central School in Club Collegium who had met the preliminary requirement of being completed at least One year term as a Member in any of the Club Collegiums, then the reservation entitled to the Excel’ Central School in Article (115) shall be over-ruled and that position may be regarded as open position by the Director of Clubs for the other two Schools.
  • 117. The nomination shall be made by the Collegium Secretary by considering, evaluating, weighing upon the frequent and active Political participation of the candidate as a Member & Delegate.
  • 118. The margin of victory of the candidate as a Member shall also be considered in the nomination process.
  • 119. The nomination shall be made by the Secretary upon in due consultation with the Associate Head of the Club & the Head of the Club.
  • 120. Apart from guiding the Collegium Secretary Article (119) does not entertain any authority over the Collegium Secretary by either the Associate Head or the Head of the Club at any levels or degree during the entire nomination process.
  • 121. In extreme situation the Secretary can even approach the Director of Clubs; In this case the Director may guide the Secretary by strictly adhering to the guidelines ruled in Articles (117) & (118).
  • 122. The Article (121) is in no way discretionary to the Clubs Director but to the Secretary of Collegium.
  • 123. Names of the both Nominees from every Clubs should be nominated within72 working hours once the Secretary of the Club is appointed; the names are to be submitted to the Head of the Club.
  • 124. The Head of the Club is required to hand over the names to the Director of Clubs formally.
  • 125. It is required that the Director shall appoint the names nominated by the Secretary as Senator unconditionally unless the nominee is either (a.) suspended (b.) dismissed at any level at any time earlier.
  • 126. In the case of a situation arises similar to as directed in Article 125 (a) the Director of Clubs is entitled to summon the Secretary of the Collegium and direct him to reconsider the nomination.
  • 127. In case that the Secretary feels that the candidate is to be nominated back even after the procedure as directed in Article (126)the Director of the Clubs shall be proceeding in no other way other than appointing the nominee as the Senator but only after his written Letter of Appeal presented to the Director of Clubs by the Collegium Secretary.
  • 128. In the case a situation arises similar to as directed in Article 125 (b) the Director of Clubs is entitled decide upon the appointment unilaterally, by weighing upon the course of dismissal of the nominee and his/her subsequent track record, to (a.) proceed through the appointment (b.) reject the nomination.
  • 129. In case of the exercise of the Article 129 (b) the Director of Clubs is entitled to summon the Secretary of the Collegium and direct him to withdraw and replace the nominee with some others again adhering to the Articles (115) to (128).
  • 130. All the Senators to the Assembly I are to be appointed by the Director of Clubs.
  • 131. All the procedures directed in Articles (115) to (130) shall be completed within 5 working days.
  • 132. The Right to Entry for the Senators (Assembly I) is validated the moment they got appointed as a Senator and it enables his/her entry anywhere, any time (within working hours) into the inter& intra spaces of the Clubs except the Assembly II.
  • 133. However, the Privilege in Article (132) only be enjoyed by a Senator unless (a.) Any of his/her case or cases are pending with the scrutiny of the Discipline Bench (b.) He/She is suspended/Dismissed by the Chief Secretary/Director of Clubs at the time of exercise of the privilege guaranteed under Article (132).
  • 134. In case of Article (133.a) the Senator must get the written permission from the concerned member of the Discipline Bench which temporarily waives his/her entry to the Senate hall and other spaces as directed in Article (132).
  • 135. In case of the exercise of the Article (134) the obtained written permission must be submitted to the Chief Secretary at least 30 minutes before the scheduled meeting/program/event begins and upon the failure of any of these regulations shall lead to consequences which may over rule the privilege in Article 132 for a Senator.
  • 136. The Director of Clubs is the only authority within the Clubs Constitution who is privileged to dismiss a Senator.
  • 137. Nevertheless, the Chief Secretary possesses the authority to suspend a Senator, but not for more than 7 days.
  • 138. If the Chief Secretary feels a need to Dismiss/Suspend a Senator for more than 7 days he may send an appeal of Suspension/Dismissal to the Director of Clubs along with the reason/reasons.
  • 139. In the case of the exercise of the Article (137) the Director of the Clubs possesses the authority (a.) to recommend withdrawing (b.) Revert the suspension unconditionally.
  • 140. In case of a need for the exercise of Article 139 (a.) the Director of Clubs is required to summon the Chief Secretary and inquire about the cause of the Suspension and the reason is not convincing she/he shall direct the Chief Secretary to withdraw the Suspension immediately.
  • 141. In the case that the Chief Secretary fails to follow the direction then the Director shall adopt the unconditional authority She/he is provided with in Article 139 (b.) by reverting the move.
  • 142. Moreover the Chief Secretary is advised to restrain his/her level best from implementing the Article (137) generally and equally advised to restrain from making moves which could eventually lead to the implementation of Article 139 (b).
  • 143. Once appointed by the Director of Clubs as a Senator the Secretary of the Collegium or any other Officials of any similar or higher ranks other than the Chief Secretary and the Director of Clubs can’t demote or recall him/her even under the article, clauses & sub-clauses under Suspension/Dismissal Policy.
  • 144. The Senators are the only community who are privileged with the Right to Vote within the Clubs Senate.
  • 145. Apart, the Secretary of Collegium can never ever self-nominate him/her for the position of a Senator; In other words, a same person can never assume the position of a Secretary of Collegium and a Senator at the same time.

Senator (Assembly II)[edit]

Any sitting Deputy who had already completed one full Year Term as a Collegium Member or as a Deputy in any of the Club/ Clubs is eligible to be nominated for the position of a Senator in Assembly II.Chamber of Deputies of every Club will be nominating three of their working Members to Assembly II of the Clubs Senate.

  • 146. Unlike in Assembly I, reservations of any kind shall not be exercised in Assembly II.
  • 147. The nomination shall be made by the Secretary of Chamber by considering, evaluating, weighing upon the seniority in the Chamber of Deputies, elite suggestions during decisions-making sessions, etc as a Member & Deputy.
  • 148. The nomination shall be made by the Secretary of Chamber upon in due consultation with the Resource Person of the Club & the Head of the Club.
  • 149. Apart from inguiding the Secretary of Chamber, Article (147) shall permit certain authority over the Secretary of Chamber by either the Associate Head or the Head of the Club or both during the entire nomination process.
  • 150. In extreme situation the Secretary can even approach the Director of Clubs; In this case the Director may guide the Secretary by strictly adhering to the guidelines ruled in Articles (147).
  • 151. The Article (121) is in no way discretionary to the Clubs Director but to the Secretary of Chamber.
  • 152. Names of all the three Nominees from every Clubs should be nominated within 72 working hours once the Secretary of Chamber is appointed; the names are to be submitted to the Head of the Club.
  • 153. The Head of the Club is required to hand over the names to the Director of Clubs formally.
  • 154. It is required that the Director shall appoint the names nominated by the Secretary of Chamber as Senator unconditionally unless the nominee is either (a.) suspended (b.) dismissed at any level at any time earlier.
  • 155. In the case of a situation arises similar to as directed in Article 154 (a) the Director of Clubs is entitled to summon the Secretary of Chamber of the Deputies’ Chamber and direct him to reconsider the nomination.
  • 156. In case that the Secretary of Chamber feels that the candidate is to be nominated back even after the procedure as directed in Article (126) the Director of the Clubs shall be proceeding in no other way other than appointing the nominee as the Senator but only after his written Letter of Appeal presented to the Director of Clubs.
  • 157. In case a situation arises similar to as directed in Article 125 (b) the Director of Clubs is entitled to decide upon the appointment unilaterally, by weighing upon the course of dismissal of the nominee and his/her subsequent track record, to (a.) proceed through the appointment (b.) reject the nomination.
  • 158. In case of the exercise of the Article 129 (b)the Director of Clubs is entitled to summon the Secretary of Chamber of the Deputies’ Chamber and direct him to withdraw and replace the nominee with some others again adhering to the Articles (146) to (157).
  • 159. All the Senators to the Assembly II are to be appointed by the Director of Clubs.
  • 160. All the procedures directed in Articles (146) to (159) shall be completed within 5 working days.
  • 161. The Right to Entry for the Senators(Assembly II) is validated the moment they got appointed as a Senator and it enables his/her entry anywhere, any time (within the working hours) into the inter & intra spaces of the Clubs except the Assembly I.
  • 162. However, the Privilege in Article (161) only be enjoyed by a Senator unless (a.) Any of his/her case or cases was pending with the scrutiny of the Discipline Bench (b.) He/she is suspended/dismissed by the Chief Secretary/Director of Clubs at the time of exercise of the privilege guaranteed under Article (161).
  • 163. In case of Article (162.a) the Senator must get the written permission from the concerned member of the Discipline Bench which temporarily waives his/her entry to the Senate hall and other spaces as directed in Article (161).
  • 164. In case of the exercise of the Article (163) the obtained written permission must be submitted to the Chief Secretary at least 30 minutes before the scheduled meeting/program/event begins and upon the failure of any of these regulations shall lead to consequences which may over rule the privilege in Article 161 for a Senator.
  • 165. The Director of Clubs is the only authority within the Clubs Constitution who is privileged to dismiss a Senator.
  • 166. Nevertheless, the Chief Secretary possesses the authority to suspend a Senator (Assembly II), but not for more than 3 days.
  • 167. If the Chief Secretary feels a need to Suspend/Dismiss a Senator for more than 3 days he may send an appeal of Suspension/Dismissal to the Director of Clubs along with the reason/reasons.
  • 168. In the case of the exercise of the Article (166) the Director of the Clubs possesses the authority (a.) to recommend withdrawing (b.) Revert the suspension unconditionally.
  • 169. In case of a need for the exercise of Article 168 (a.) the Director of Clubs is required to summon the Chief Secretary and inquire about the cause of the Suspension and if the reason/reasons is not convincing she/he shall direct the Chief Secretary to withdraw the Suspension immediately.
  • 170. In the case that the Chief Secretary fails to follow the direction then the Director shall adopt the unconditional authority She/he is provided with in Article 168 (b.)by reverting the move.
  • 171.Moreover the Chief Secretary is advised to almost avoid from implementing the Article (166) generally and equally advised to restrain from making moves which could eventually leads to the implementation of Article 168 (b).
  • 172. Once appointed by the Director of Clubs as a Senator the Secretary of Chamber or any other Officials of any similar or higher ranks other than the Chief Secretary and the Director of Clubs can’t de-promote or recall him/her even under the article, clauses & sub-clauses under Suspension/Dismissal Policy.

Chief Secretary[edit]

Any Delegate who is currently serving as a Senator in Assembly I or Assembly II is eligible to be elected as a Chief Secretary.

  • 173. Any Senator who is to be elected by the Delegates as the Chief Secretary should primarily secure at least one among the 5 positions in the Senate Elections which is detailed in the Election Code.
  • 174. The Senators who secure any of the required positions as directed in Article (173) shall be nominated by the Chief of the Clubs Heads as Candidates for the Elections for the Chief Secretary.
  • 175. Once a Senator meets the requirements in Article (173) it is mandatory for the Chief of the Clubs Heads to nominate him/her as a Candidate for the position of the Chief Secretary.
  • 176. Once nominated, the Candidates possess the right to contest for the elections which cannot be deterred even by the Director of Clubs.
  • 177. The winner of the Elections for the Chief Secretarys will be considered as the Chief Secretary for One full Year Term.
  • 178. The Director of Clubs will be appointing the Chief Secretary in the presence of the Senators of both assemblies, Chief of the Clubs Heads, Club Heads, Resource Persons, Associate Heads, Co-ordinators, Instructors, Secretaries of Collegiums, Secretaries of the Chamber of Deputies, Members of Collegiums, Deputies, Delegates, volunteers from all across the 11 Clubs.
  • 179. By assuming the position as the Chief Secretary, which is the highest student-held position within the whole Clubs Organization the Chief Secretary is superior politically to all the students of all the Schools of Excel.
  • 180. Once got appointed as a Chief Secretary he/she may enjoy a significant immunity from day-to-day clubs regulations, rules, directions, orders etc. passed/promoted under their discretion by any official positions under the level of the Head of the Clubs for administrative comfort.
  • 181. But Article (180) does not permit or offer the privilege of ‘Right to violate’, any rules or regulations framed in the Clubs Constitution to the Chief Secretary.
  • 182. Once got appointed as a Chief Secretary, then the Director of Clubs alone possesses the authority to suspend ordismiss him/her.
  • 183. The Chief Secretary, once got appointed, he/she will be presiding the both assemblies, Assembly I & Assembly II.
  • 184. The Chief Secretary also possesses the authority to suspend a Senator from a whole Assembly Session.
  • 185. In the case that Article (184) is exercised, the Director of Clubs alone can revert the decision of the Chief Secretary, but only after the recommendation being forwarded by the Chief of the Club Heads to the Director of Clubs.
  • 186. Other than exercising the authority under Article (184) the Chief Secretary is not empowered with the command for Suspending/dismissing anybody from any of the Clubs.
  • 187. But the Article (186) does not deter the Chief Secretary from proposing the Clubs Director to suspend/ dismiss anybody.
  • 188. The Chief Secretary possesses the authority to recommend the Director of Clubs to dissolve a Club Collegium of any particular Club any time within 100 days of its appointment.
  • 189. In the case of the exercise of Article (188) the Chief Secretary must secure the support of at least a simple majority in both of the individual Assemblies, a 2/3 backing in the Assemblies as a whole and also a ¾ Backing in the Delegates Communion of the Club whose Collegium be dissolved.
  • 190. In the case that the Chief Secretary secure the kind of support as directed in article 189, the Director of Clubs shall never ever over-rule the suggestion of the Chief Secretary but to move forward with the process of dissolving.
  • 191. Nevertheless Article (188) does not permit or enables the Chief Secretary for a recommendation to dissolve the Chamber of Deputies of any of the Clubs.
  • 192. Moving ahead with Article (187), the Chief Secretary possesses the authority to propose suspension/ dismissal of a Senator, Secretary, Secretary of Chamber, Member of Collegium and Delegate.
  • 193. Article (192) never permits a Chief Secretary to propose a suspension/dismissal of a Volunteer.
  • 194. A Chief Secretary once elected and got appointed to the position shall never be dismissed unless (a.) Under the discretion of the Director of Clubs (b.) Overwhelming opposition from within the Senate Assemblies.
  • 195. In the case of the exercise of the Article (194) the Chief of the Club Heads should be consulted and his/ her consent may be required though the Chief cannot dictate the decision to the Director of Clubs.
  • 196. In the case of the exercise of Article (195) the decision or opinion of the Chief of the Club Heads is required to reflect the Consensus among all the Club Heads; If the Club Heads are more or less equally divided over the decision then the Chief of the Club Heads is required to move against the motion of dismissal.
  • 197. In the case of the exercise of the Article 194 (a.) then Article (195) & (196) cannot over-rule by authority, the decision of the Director of Clubs.
  • 198. In case of a situation as in or similar to as ruled in Article 194 (b.) arises the Director of Clubs shall summon the Chief Secretary and encourage both the Chief Secretary & the Senators of Both the assemblies for a reconciliation.
  • 199. In case of the failure of the attempt by the Director of Clubs as directed in Article (198) failed then Director of Clubs is required to call for a motion being moved against the Chief Secretary by convening the Senate Assemblies.
  • 200. In case of the exercise of Article (199) if 2/3 of Senators in the Joint Assembly vote against the Chief Secretary, then the Director of Clubs shall declare the Chief Secretary being dismissed.
  • 201. In case of the exercise of the Article (200) the Director of Clubs shall be handling the Profile of the Chief Secretary until the next Chief Secretary is elected.
  • 202. Any article in this Constitution shall be amended by the Chief Secretary with a two-third majority in the Assemblies 1 & 2 respectively along with a three-fourth majority in the joint session of Assemblies in the Clubs Senate.
  • 203. Article 202 shall not include or govern any article in this Constitution which is concerned with and/or related to the Director of Club and the Chief of HOCs.
  • 204. Any amendment as directed in Article 202 shall required to be ratified by the Director of Clubs before the amendment/amendments shall be included in the Constitution and brought to effect.
  • 205. Once rejected by the DOC then the same proposal for amending the article/articles shall not be taken into consideration by the Senate for at least another one year term.
  • 206. The Election Code shall also be amended by the Chief Secretary with a Simple Majority in the Joint session of the Clubs Senate and a backing from two-third of the 77 Members of Collegiums and a backing from two-third of the total number of 77 Deputies of all the Eleven Clubs.
  • 207. Any amendment as directed in Article 206 shall required to be ratified by the Chief of HOCs and the Director of Clubs before the amendment/amendments shall be included in the Constitution and brought to effect.
  • 208. Once rejected by the DOC then the same proposal for amending the article/articles in the Election Code shall not be taken into consideration by the Senate for at least another one year term.