No copying of Cabinet documents
9. Cabinet documents must not be copied and this rule includes transcribing or copying of text of Cabinet documents (particularly minutes) into departmental IT systems.
10. The production and circulation of Cabinet minutes are strictly controlled by the Cabinet Division and, if extra copies of these are required, a request must be submitted to the Cabinet Division including information on why access is being sought. This information will assist the Cabinet Division in making an assessment of whether the department has a 'need‐to‐know' the contents of the Cabinet minute.
Destruction of Cabinet documents
11. When hard copy Cabinet documents are no longer required by ministers or departments they must be destroyed according to the procedures set out in the PSPF. They also must be destroyed when a minister vacates office or a change of government occurs. In the case of final Cabinet documentation, CabNet+ network users must certify that destruction has occurred by updating the Stocktake Status in the CabNet+ system.
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