He shall likewise be obliged to convene it whenever three members so request.
He shall, finally, convene the Board in extra session whenever circumstances demand the immediate adoption of an important measure.
Art. 2. The letter of convocation shall indicate the questions to be considered. Except in cases of urgency, no final decisions shall be made on any but questions mentioned in the letter of convocation.
Art. 3. The secretary of the Board shall prepare the minutes of the meetings.
These minutes must be presented for signature to all the members who have attended the meeting.
They shall be copied in full on a register which shall be preserved in the archives concurrently with the original minutes.
A provisional copy of the minutes shall be delivered to any member of the Board so requesting.
Art. 4. A Permanent Board composed of the President, Inspector General of the Sanitary, Maritime, and Quarantine Service, and two Delegates of the Powers elected by the Board, shall be charged with making decisions and taking measures in urgent matters.
The Delegates of the Nation interested shall always be summoned to attend, and shall be entitled to vote.
The President shall vote only in case of a tie.
The decisions shall be communicated at once by letter to all the members of the Board.
This Board shall be renewed every three months.
Art. 5. The President, or, in his absence, the Inspector General of the Sanitary, Maritime, and Quarantine Service, shall direct the deliberations of the Board, but shall vote only in case of a tie.
The President shall have general direction of the service. He shall be charged with causing the enforcement of the decisions of the Board.
SECRETARIAT
Art. 6. The secretary of the Board, chief of the secretariat, shall "centralize" the correspondence with the Ministry of the Interior and the various agents of the Sanitary, Maritime, and Quarantine Service.
It shall be in charge of the statistics and archives. It shall have added to it clerks and interpreters in sufficient number to attend to the discharge of business.
Art. 7. The secretary of the Board, chief of the secretariat, shall attend the meetings of the Board and prepare the minutes.
He shall have under his orders the employees and servants of the secretariat.
He shall direct and supervise their work, under the authority of the President.
He shall have custody of and be responsible for the archives.
