PUBLIC LAW 104-231—OCT. 2, 1996 110 STAT. 3049 (4) maximize the usefulness of agency records and information collected, maintained, used, retained, and disseminated by the Federal Government. SEC. 3. APPLICATION OF REQUIREMENTS TO ELECTRONIC FORMAT INFORMATION. Section 552(f) of title 5, United States Code, is amended to read as follows: "(f) For purposes of this section, the term— "(1) 'agenc/ as defined in section 551(1) of this title includes any executive department, military department. Government corporation. Government controlled corporation, or other establishment in the executive branch of the (jovernment (including the Executive Office of the President), or any independent regulatory agency; and "(2) 'record' and any other term used in this section in reference to information includes any information that would be an agency record subject to the requirements of this section when maintained by an agency in any format, including an electronic format.". SEC. 4. INFORMATION MADE AVAILABLE IN ELECTRONIC FORMAT AND INDEXATION OF RECORDS. Section 552(a)(2) of title 5, United States Code, is amended— (1) in the second sentence, by striking "or staff manual or instruction" and inserting "staff manual, instruction, or copies of records referred to in subparagraph (D)"; (2) by inserting before the period at the end of the third sentence the following: ", and the extent of such deletion shall be indicated on the portion of the record which is made available or published, unless including that indication would harm an interest protected by the exemption in subsection (b) under which the deletion is made"; (3) by inserting after the third sentence the following: "If technicedly feasible, the extent of the deletion shall be indicated at the place in the record where the deletion was made."; (4) in subparagraph (B), by striking "and" after the semicolon; (5) by inserting after subparagraph (C) the following: "(D) copies of all records, regardless of form or format, which have been released to any person under paragraph (3) and which, because of the nature of their subject matter, the agency determines have become or are likely to become the subject of subsequent requests for substantially the same records; and "(E) a general index of the records referred to under subparagraph (D);"; (6) by inserting after the fifth sentence the following: "Each agency shall make the index referred to in subparagraph (E) available by computer telecommunications by December 31, 1999."; and (7) by inserting after the first sentence the following: "For records created on or after November 1, 1996, within one year after such date, each agency shall make such records available, including by computer telecommunications or, if computer telecommunications means have not been established by the agency, by other electronic meems.". Availability date. Availability date.
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