Cause, Effect, Efficiency & Soft Systems Models

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Cause, Effect, Efficiency & Soft Systems Models  (1992) 
by Frank Hutson Gregory
Warwick Business School Research Paper No. 42 (ISSN 0265-5976) January 1992

ABSTRACT[edit]

The logical connectives in the conceptual models of Soft Systems Methodology are limited to relations of "necessity". This is not enough to achieve a correspondence with states of affairs in the physical world. In order to attain this correspondence connectives representing "sufficiency" must be included. When this is done a logical account of efficiency is possible. This defines efficiency as the arbiter between two or more sufficient but unnecessary conditions of a desired effect.

Key Words: Information systems, Soft Systems Methodology, Modelling, Logic, Efficiency, Systems.

 

INTRODUCTION[edit]

During the last decade Soft Systems Methodology (SSM) has had considerable success as a general purpose problem solving methodology. The ability of SSM to address unstructured (soft) problems can be contrasted with traditional O.R. which aims at solving structured (hard) problems. Although there is a contrast this does not amount to an incompatibility. During the process of SSM analysis a soft problem will often turn into a hard problem which can be solved by structured methods.

A key device in SSM is the development of a conceptual model. This type of model is not intended to represent what exists but to represent a view of what could exist. The difficulty here is that having constructed a desirable conceptual model there is no guarantee that it will correspond to anything that actually can exist. In most uses of the methodology this does not matter as the primary aim is a change of perspective on the part of those concerned rather than a change in a state of affairs in the physical world. However, the models are sometimes used as the starting point for the design of information systems intended to support physical processes. In these cases a correspondence between the models and the physical world is required.

The relationships between concepts and the physical world form a substantial part of the subject matter of modern analytical philosophy. In the following, some of the tools used in the theory of knowledge, the theory of meaning and the philosophy of logic will be used to address the problem of how the models in SSM can relate to physical states of affairs.

In the first section an analysis of the logical status of SSM conceptual models is undertaken. It is suggested that a correspondence between the models and the physical world will hold if two conditions are met. Firstly, the terms or elements of the model must refer, directly or indirectly, to objects or events in the physical world. Secondly, the relations between the terms or elements in the models must have the same logical form as the relations that hold between the objects and events in the physical world. In respect of this last condition, SSM models are inadequate in their logical form. The elements in the models are connected only by relations of necessity. Relations of sufficiency are also required in order to match the causal sequences in the physical world.

The second section shows that sufficiency can be introduced into the models without difficulty. With this additional relation a logico-linguist model is produced which is exhaustive and capable of representing any conceivable state of affairs.

Section three considers applications resulting from the fact that a logico-linguistic model functions as a conceptual cause and effect diagram. The ability to represent all logical possibilities in a cause and effect sequence gives the model greater scope than the empirical models that tend to be used in quality control.

The fourth section discusses applications concerning efficiency. In SSM, a criterion for efficiency is one of three measures of performance that accompany every system, but it is not clear what this criterion is meant to operate on. It is suggested that efficiency can operate as the arbiter between two or more conditions that are sufficient for a desired effect. This gives efficiency a systemic and logical role that can be complimentary to quantitative accounts of efficiency in terms inputs and outputs.

The final section considers, briefly, how logico-linguistic models relate to information system design.

 

CONCEPTUAL MODELS IN SSM[edit]

The outcome of using SSM[edit]

General descriptions of Soft Systems Methodology (SSM) are highly diverse. SSM has been characterized as a learning system [Checkland 1], part of a new paradigm for O.R. [Rosenhead 2] and as a front-end for information system design [Curtis 3, p 524]. However, such diversity is to be expected considering that its aim is to address any kind of unstructured "soft" problem in any organizational or social context.

SSM functions as a learning system because it facilitates a greater understanding of the problem situation on the part of those concerned. By bringing out the world views (Weltanschauung) of the people involved in the problem situation, SSM can produce various types of result. The problem might simply disappear as the result of a consensus. A fairly unstructured solution might result, such as agreement to adopt a new role for the organization. A third possibility is that the problem becomes structured, in this case a soft problem resolves into an identifiable "hard" problem. It is this third type of result that will be the subject of this paper.  

The seven stage process[edit]

The classic SSM method is a seven stage process comprising: (1) entering the problem situation, (2) expressing the problem situation, (3) formulating root definitions of relevant systems, (4) building conceptual models of Human Activity Systems, (5) comparing the models with the real world, (6) defining changes that are desirable and feasible, and (7) taking action to improve the real world situation. [Checkland 4, Checkland & Scholes 5, Wilson 6].

The dynamics of the method come from the fact that stages (2) through (4) are always an iterative process. The stake-holders (defined as Client, Actors and Owner) engage in a debate guided by the analyst/facilitator. During this debate various root definitions (succinct statements of appropriate systems) and conceptual models are put forward, modified and developed until a desirable model is achieved by consensus. This model then forms the basis for real world changes.  

Models and concepts[edit]

The conceptual models, therefore, have a vital role and it essential to understand that they are "notional"; they are not intended to represent an existing state of affairs.

"It cannot be emphasized too strongly that what the analyst is doing, in developing a HAS [Human Activity System conceptual] model, is not trying to describe what exists but is modeling a view of what exists." [Wilson 6]

The name "conceptual model" is ambiguous. It could mean a model of concept or it could mean a model that is conceptual. Wilson would seem to be saying that the SSM models are intended to be models of concepts. However, it is worth reflecting on the difference here.

We can distinguish between what models are and what models are models of. With the exception of iconic models, such as a scale model of Winchester Cathedral, most models are concepts. But they are, mostly, intended to be models of real world states of affairs. The value of a model is usually directly proportional to how well it corresponds to a past, present, future, actual or potential state of affairs. A model of a concept is quite different because in order to be a good model it need not have this real world correspondence.

Modelling concepts is by no means new. Plato's Republic begins by asking the question “What is justice?”. The book is essentially a model of this concept which when fully explored is seen to involve a model of an ideal society. Plato's method is to undertake an analysis of of the concept of justice in terms of its meaning and its logical relations to other concepts.

One of the features of modeling concepts is the ability to represent notions that have no easily defined physical equivalent. Rules, laws, values, and judgements can easily be represented. This, plus the ability to represent, compare and integrate various Weltanschauungen, gives models of concepts tremendous scope. This scope must always be greater than the scope of a model of a physical state of affairs for the simple reason that models of concepts are limited only by what is conceivable. As no model of a physical states of affairs can be inconceivable, every model of a physical state of affairs must be capable of being paired with a model of a concept.

This unlimited modelling scope allows Checkland to achieve solutions that could not have been identified using models of actual states of affairs. This is particularly true where the problem has been non-physical i.e. a problem about goals, gaining a consensus, values etc.  

Models of concepts and the physical world[edit]

In SSM it is not clear what sort of relationship can exist between a conceptual model (in the sense of a model of a concept) and the physical world.

When a physical solution is required to resolve a problem situation, Checkland does not, in practice, take the models far beyond a general description. This is clear in the results of case studies. In Checkland and Scholes Soft Systems Methodology in Action [5] the outcome of the case studies are described as changes in thinking or perspective, changes of role for the organization as a whole, problem identification, or what has been learned about the organization. While these changes in thinking have lead on to real world changes such as detailed organizational restructuring and new information channels, the real world changes were not specified by the methodology.

By contrast, the case studies in Wilson's Systems: Concepts, Methodologies and Applications [6] come up with specifications for new information processing procedures intended to support physical processes. This implies that there must be some relationship between the conceptual model and the information system; just as there must be some relationship between the information system and the physical process.

There is a prima facie dilemma here. What has been said so far is that a conceptual model need not be based on anything in the physical world. If this is so, then it would seem to follow that there can be no guarantee that a desirable conceptual model will ever correspond to anything in the physical world. The literature of SSM is not enlightening on this point. It is not clear how the transition from a model of a concept to a change in the physical world is effected. At stage (4) in the methodology we have a model of a view of what exists, but a view of what exists might bear no relation at all to what actually exists. In this case, the model can be no help in taking action to improve the real world situation as is required in stage (7).

The most simple solution to the dilemma is to take the conceptual models to be a number of inductive hypotheses connected together. Given this, the models would be empirical and could be tested against events in the real world. However, this would mean that they are not models of concepts but models of putative physical states of affairs. As such they would not be significantly different from most other types of model.

A second solution to the dilemma is more difficult. This is to take the conceptual models as being logico-linguistic models. On this interpretation model building is a type of Wittgensteinian language game in which the stake-holders create an agreed language for describing the problem situation. The iterative process enables the sense (connotation, intension) of the various terms in the models to become fixed, thereby establishing a syntactical structure. In this way the models are analogous to formal systems such as arithmetic.

There are two requirements for a formal system to correspond to the physical world. The first is that its terms should have direct or indirect reference (denotation, extension) to objects, events or states or affairs in the physical world. The second is that the functional connectives should be capable of reflecting the behaviour of objects, the sequence of events or changes of states of affairs in the physical world. In arithmetic the terms are numbers, the functional connectives are addition, subtraction etc. In SSM models the terms are contained in the bubbles and the functional connectives are the arrows between the bubbles.

Exactly how reference is established, and what reference is, has been the subject of ongoing debate among some of the world's most eminent philosophers and logicians for nearly a century; from Meinong [7] to Kripke [8]. It is well beyond the scope of the present paper. However, although reference is difficult in theory it tends to be unproblematic in practice. If people can agree about the sense of a word there is usually no problem about establishing whether it has reference or not. In the present case, sense is unproblematic because it is established by building the model.

This leaves the second requirement. The most general principles governing the behaviour of objects, the sequence of events and changes of states of affairs in the physical world are the laws of cause and effect. The remainder of this paper will show firstly, that the connectives in SSM models do not reflect the laws of cause and effect, secondly, that this shortcoming can be easily avoided by a modification of the models, thirdly, that such modification could have interesting applications.

 

DEVELOPING THE LOGIC OF CONCEPTUAL MODELING[edit]

The logic of Soft Systems models[edit]

According to Checkland and Wilson the SSM modeling language consists of English verbs. These are formulated into elements which express commands. This has the advantage of being easily understood by the stake-holders in the client organization and this is essential as their participation is a fundamental requirement in the development of the model.

Figure 1 An SSM style Conceptual Model

The connectivity between the elements is defined as "logical dependence" [Wilson 6, p26]. Thus, in Figure 1, r is dependent on u and v. This supports the view that the SSM conceptual models are intended to be models of concepts, rather than models of physical objects or events, because logical relations cannot exist between physical objects or events.

There is a problem here because the elements of the SSM models are commands and generally accepted logics only operate on truth bearers. Statements, or more strictly propositions, can be true or false and are, therefore, truth bearers. Commands can be neither true nor false and have no place in generally accepted logics. A logic of commands, an imperative logic, has been discussed by some authors [9] but Probert [10] finds that an imperative logic is not enough to fulfil the role required of it in an SSM model.

This problem can be easily overcome by replacing the imperative phrases in the models with declarative phrases. Instead of putting "wash rice" we could put "the activity wash rice has occurred" and now the truth of this proposition could be said to be dependent on the truth of the proposition "the activity obtain rice has occurred". Or, more concisely, we could say "rice is washed" instead of "wash rice" and "rice is obtained" instead of "obtain rice". Figure 2 shows how the commands of Figure 1 can be replaced by propositions.

 

The problem of insufficiency[edit]

Accounts of the logic of causation are in terms of necessary conditions, sufficient conditions and necessary and sufficient conditions [11-14]. Logical dependency, which is the only relation used in SSM models, is parallel to a necessary condition. If the truth of the statement "rice has been washed" is logically dependent on the truth of the statement "water has been obtained", then obtaining water will be a necessary condition of washing rice. However, the relation of logical dependency does not amount to sufficiency; obtaining water is not sufficient for washing rice.

In Figures 1 and 2 if we say r is logically dependent on u and v we are saying the same thing as saying u and v are necessary for r, but this does not mean that u and v are sufficient for r. The logical way of expressing this is to say that r implies u and v. In symbols:

r \to (u \And v)

Here the truth of r allows us to infer the truth of u and v. However, the truth of u and v does not allow us to infer anything about r. In causal terms the fact that r happens means that u and v must have happened but the fact that u and v happen does not mean that r will happen. If we think of the arrows as representing implication, as they do in symbolic logic, then the arrows point the wrong way in SSM models. The upshot of this, in simple English, is that the fact that rice and water are obtained does not mean that the rice gets washed.

This entails that a physical system that is based on a model that contains only necessary conditions can never be guaranteed to work. It may work because the necessary conditions may in fact be sufficient but it is also possible that they might not be.

This deficiency can easily be remedied by adding another condition that, in conjunction with the existing conditions, forms a set which is sufficient. The way this can be done is shown in Figure 2. Here the set comprising w and u and v is sufficient for r. As each of these conditions (w, u and v) is also necessary for r, the set is a necessary and sufficient condition (N&S condition) of r.

Figure 2 Model with SUN conditions

  In Figure 2 the new elements are agents which could correspond to people, machines or, in the case of an information system, a computer program. Traditional SSM models are models of human activity systems and it is reasonable to think that implicitly the presence of a human agent has been assumed.

Introducing SUN conditions[edit]

As well as necessary conditions and N&S conditions, conditions that are sufficient but unnecessary (SUN conditions) are required for a comprehensive account of causation. These are indicated by broken lines in the top part of Figure 2.

It is self evident that if it is true that polished rice is obtained then it will be true that rice is obtained. We can, therefore, say that obtaining polished rice is a sufficient condition of obtaining rice, and that "polished rice is obtained" implies "rice is obtained". While the truth of "polished rice is obtained" is a sufficient condition of the truth of "rice is obtained" it is not a necessary condition because rice can be obtained without obtaining polished rice, in the case in point rice can be obtained by obtaining unpolished rice.

The SUN conditions for any event, or for the truth of any proposition, form a set. The occurrence of the event or the truth of the proposition does not entail that any individual member of the set obtains or is true; however, it does require that at least one member of the set obtains or is true. This means that if we know that u is true then one of c, d, e and f must be true, if this is not the case then the set of SUN conditions for u (the set comprising c, d, e and f) will not be exhaustive. If the model is not exhaustive then it cannot be universal and cannot account for every case. The way to make sure that a model is exhaustive is to make sure that each set of SUN conditions cover all possibilities.

In Figure 2, c and d cover all the possibilities for b. That is, if polished rice is obtained then the rice that is obtained must be domestic or imported. There is no other possibility, therefore, c and d form an exhaustive set of SUN conditions for b.

The break down of q, in Figure 2, has deliberately been left so that it is not exhaustive. It is reasonable to think that if rice can be cooked with borrowed equipment it can be cooked with stolen equipment. Therefore, "equipment is stolen" is a SUN condition of q. The easiest way to correct this is to include "equipment is stolen" as an additional element. However, in many cases the stake-holders would not want to consider the possibility of stealing being part of their system. Fortunately other solutions are possible. We can omit stealing from the model but still make it exhaustive by altering p from "rice is cooked" to "rice is cooked by legal means". In this way the models begins to become linguistically as well as logically dynamic.

A third possibility is to take it that "legal means" is part of the Universe of Discourse for the system. That is, we can take it that the model is not intended to cover all possibilities but only to legal possibilities. This limitation could be recorded by amending the root definition to include legality.

Other SUN conditions for q readily spring to mind. For example, there might be the possibility of inheriting equipment. This will depend upon the “Owner” of the system and this will be specified in the root definition. If the owner of the system is a commercial company, inheritance is not a possibility, but there is the possibility of acquiring equipment by bequest. Thus the root definition will, in part, determine what can form an exhaustive set of SUN conditions.

This going back to modify the root definition following an inadequacy in the model would be undertaken as part of the iterative process. The interrogation of the stake-holders' concepts is a large part of what the model building is about.

With the inclusion of necessary, N&S conditions and SUN conditions conceptual models are capable of representing any conceivable cause and effect sequence. These types of model will have far greater scope that models which are based directly on past experience.

 

APPLICATIONS OF THE MODELS - CAUSATION[edit]

Ishikawa's diagrams[edit]

Cause and effect diagrams are closely identified with the name of Ishikawa [15]. His book on quality control devotes considerable space to the subject. Ishikawa's account of causation is inadequate in two ways. Firstly, he does not distinguish between necessary conditions and sufficient conditions. Secondly, he does not take logical possibilities into account.

There is some dispute about what is meant by “a cause”. Papineau [13] takes a cause to be a sufficient condition. Taylor [14] takes it to be an N&S condition. Mackie [12] argues that what is ordinarily meant by a “cause” is an insufficient but non-redundant part of an unnecessary but sufficient condition. Nevertheless, the distinction between necessary conditions and sufficient conditions is the starting point of the analysis of causation, and this is for the simple reason that in ordinary language the word “cause” is sometimes used in the sense of necessary condition and sometimes in the sense of sufficient condition [Copi 11, p 322].

Ishikawa fails to event mention this distinction. For Ishikawa "a cause" is broken down into other causes and these in turn can be further broken down into other causes. At any given point, therefore, it is difficult to understand what Ishikawa means when he uses the word "cause". He could be meaning a necessary condition, a sufficient condition, or a necessary and sufficient condition.

Ishikawa Fishbone Diagram

The Fishbone Diagram shown left gives only the general outline of an Ishikawa diagram. A fully detailed diagram is to be found on page 153 (figure 13.6) of the Ishikawa's Guide to Quality Control [15]. In the detailed diagram the effect, delicious rice, is represented at the end of the main arrow. Leading into this are four arrows labelled "Pretreatment (washing)", "Raw Materials (rice)", "Equipment (cooker)", and "Second treatment (steaming)". It appears that these are meant to represent necessary conditions but it is not clear if they are meant to represent a set that is sufficient.

At the lowest level the diagram seems to list SUN conditions. The the upper right part of the diagram would seem to be saying that obtaining rice from Thailand or obtaining rice from China are SUN conditions of obtaining rice from foreign countries. However, it seems unlikely that these could be intended as an exhaustive set of SUN conditions. If it was so intended it would mean that it would be impossible to make delicious rice from, say, American rice or Indian rice. A more probable explanation is that Thai and Chinese rice were the only types of foreign rice that Ishikawa had come across when he constructed his cause and effect diagram.

The rice diagram is one of the most comprehensive of the Ishikawa diagrams. In practice, cause and effect analysis in the Ishikawa tradition sometimes gives little more than an ordered sequence of events that have been involved in a production or distribution system (for example, see Jones & Clark [16]). Ishikawa's research method is confined to the study of the past performance of a system. Like all such work its scope is very limited. It tells us very little about what could happen nor, in a rapidly changing environment, is it likely to tell us what will happen.

Conceptual Cause and effect models[edit]

Distinguishing between necessary conditions and sufficient conditions has fairly obvious applications in operations. If we want to bring about a given effect all we have to do is bring about an event that is sufficient for that effect. If we want to stop an effect all we have to do is eliminate a factor that is a necessary condition of that effect.

The distinction between various types of causal conditions is made in the physical sciences and these are empirically based. It is not, therefore, necessary to build a logico-linguistic conceptual model in order to make the distinction. However, building one of these models will force the distinction to be made and will force it to be made in a structured context. This could help to eliminate errors of a logical kind.

The greatest advantage of logico-linguistic models over the Ishikawa type is the fact that they can cover all logical possibilities. This brings us back to the point that a conceptual model need never have a smaller scope than an empirically based model. This is because anything that is known empirically is conceivable and can, therefore, be included in a conceptual model. By contrast some things that are conceivable can never be known empirically.  

APPLICATIONS OF THE MODELS - EFFICIENCY[edit]

Efficacy, Efficiency and Effectiveness[edit]

Checkland & Scholes indicate that most systems should be accompanied by three measures of performance: efficacy (E1), efficiency (E2) and effectiveness (E3).

The criterion for efficacy will tell us whether the desired effect has occurred or not. In the case of Figure 2 this will amount to whether p is true or not. If p is false we know that t or r or q or s must be false, and if r is false we know that w or u or v must be false. From this an algorithm can be formulated that will find the faults in a system and take remedial action (Gregory 17). E1, therefore, has a useful role.

Effectiveness is the measure of whether the system meets a longer term aim. In the case of our example this might be to enjoy a good meal. The criterion for E1 would be is rice cooked? If the criterion for E1 is met it remains an open question whether the criterion for E2 is met. The fact that rice has been cooked does not entail that we enjoy a good meal. Better systems might be to fry potatoes, go to a restaurant or to hire a caterer. E2, therefore, also has a useful role.

Problems arise when we come to consider efficiency. Checkland & Scholes define efficiency as "amount of output divided by amount of resources used" [5]. There is a difficulty here because SSM models consist entirely of necessary conditions. If a system is to work, no necessary condition can be left out. This means that any system that consists entirely of necessary conditions can operate in only one way. Which leaves the question: what is the criterion for efficiency meant to measure?

For example, if fermenting mashed apples is a necessary condition of making cider, then it is pointless to ask if fermenting mashed apples is an efficient way of making cider. This question would only make sense if there was another way of making cider by, say, fermenting mashed pears. The question of efficiency only arises when there is more than one possible way in which the transformation can be achieved.

It has been suggested that this problem can be solved by taking the model to a higher resolution level. This is the traditional way of putting more detail into a conceptual model and is similar to the way a data flow diagram is decomposed. However, this is no solution because the decomposition would still be in terms of necessary conditions.

For example, in Figure 1 activity r “wash rice” could be expanded to g “immerse rice in water”, h “agitate rice in water”, i “drain rice after agitation”. These would be connected in the normal fashion such that g is a necessary condition of h and h is a necessary condition of i. The set g and h and i is the logical equivalent of r. In other words to say “wash rice” is the same thing as to say “immerse rice in water, then agitate it and then drain it”.

The decomposition theory would only solve the difficulty with efficiency if there were a number of different ways in which each element could be decomposed. If this were the case each decomposition would have to be a SUN condition of the base level element.

The SUN conditions into the models can provide the role for the criterion of efficiency. We can say that the system is efficient if the only SUN conditions that are true are those that meet the criterion of efficiency. Suppose that the criterion for efficiency is low cost and it is true that polished rice is obtained. In this case our system can only be called efficient if the cost of polished rice is lower than, or the same as, the cost of unpolished rice.

This lends itself to quantitive interpretation. In the context of c, d, e and i from Figure 2 we can talk about the degree of efficiency. If unpolished rice is cheaper than polished rice and domestic rice is cheaper than imported rice, then the system will be most efficient if domestic unpolished rice is obtained; it will be least efficient if imported polished rice is obtained, and will be of intermediate efficiency if either imported unpolished or polished domestic rice is obtained.

In a real world situation the criterion for efficiency is likely to be more complex than low cost. It is likely to be a ratio of time and costs and involve certain thresholds. While this might involve considerable mathematics and complicate the data collection to support the system, it does not effect the basic logic of the system. It is worth pointing out that there is nothing in the logic of SSM that requires that the criterion for efficiency be qualitative. In the example the criterion for efficiency could be palatability. In this case the system would be efficient only if it is the case that all the SUN conditions that are true are those that result in tasty cooked rice.

We can take this account of efficiency in terms of SUN conditions to be a logical concept of efficiency. As such it can be contrasted with the mathematical concept.

Mathematical concepts of efficiency[edit]

The mathematical idea of efficiency takes a system to consist of inputs, a black box and outputs. A system A will be taken to be more efficient than system B if the ratio of outputs to inputs is higher in A than in B. Data Envelopment Analysis is more sophisticated but the black box remains and, for the purposes of this discussion, it can be treated as the same as the simple input/output account.

While the mathematical concept will help to identify efficiency it does not identify the cause of efficiency. Given two systems, A and B, with comparable inputs and outputs but in which A is determined to be more efficient, there are there are possibilities as to the cause:

1 The cause of efficiency is external to the systems.

2 The cause of efficiency is internal to the systems.

3 The cause of efficiency is both internal and external to the systems.


If the cause is a factor that is external to the system then it would seem that the cause is really an input, but perhaps one that has been overlooked. Let us suppose that A and B are farms in which the inputs are seed, fertilizer, manpower and equipment, and the output is grain. Let us suppose A does better then B because A is situated in a place where the weather is better than it is at the location of B. We do not want to say that the weather is internal to the systems as far as efficiency is concerned. This is because our concept of efficiency, unlike the concept of productivity, requires that we can make changes that can improve it. So, as we cannot change the weather we add it to the list of inputs. If the weather was the only cause of the low productivity of B, then B should now have the same efficiency rating as A.

Given this we must conclude that any true cause of efficiency is internal to the system. But if the cause of efficiency is internal an analysis of inputs and outputs cannot locate it. To identify the cause of efficiency or inefficiency of two systems would require a comparison of their internal configuration. Logico-linguistic conceptual models are one of the ways in which a system's internal configuration can be described.

A logical concept of efficiency[edit]

Figure 4 gives a model of a system to make chair legs. The input for the system is square lengths of wood and the output is round lengths with holes provided for cross piece joints.

The model serves to illustrate how time can be introduced into the models as well as showing how causes of efficiency can be identified. If the final event, p, takes place at T, then q, s, r and w must take place at T minus 1. If q, s, r and w take place at T minus 1, then u, b, a, c and v must take place at T minus 2.

Figure 4 A logical system to make chair legs

There are two ways in which this system can operate. One is by drilling the holes in the square lengths and then making the lengths round on the lathe; this way invokes the w SUN condition. The other is to make the lengths round and then drill the holes; this way invokes the s SUN condition.

Given a criterion for efficiency as the number of lengths produced per day, it is quite likely that one method will conform to the criterion better than the other. It might be that difficulties in positioning a round piece of wood prior to drilling make the s route less productive. Alternatively a hole in the length might interfere with the smooth operation of the lathe, making the w route less efficient.

To determine which of the possibilities is, in fact, the most efficient, would require experiment or monitoring the system in real world application. However, the important thing here is that this question of efficiency was recognized without comparison with other systems as would be required for an input/output account of efficiency. The other important thing is that the parameters of efficiency here have been recognized without acquaintance with any real world chair leg making system. This suggests applications in a green field situation.

 

APPLICATIONS OF THE MODELS – INFORMATION SYSTEMS[edit]

Ideas on the subject of SSM and information system design can be divided into three positions. The first position sees conceptual modelling as a front end to other systems analysis methodologies such as SSADM or Information Engineering (Curtis, 6). On this view conceptual models have a minor role which is limited to helping analysts to understand the social context in which they are working. Implicit in this view is the belief that the conceptual models have no logical, epistemological or methodological connection to information system design as such. If this is correct SSM and conceptual modelling techniques will be unable to solve the fundamental problems that are now becoming apparent in traditional systems analysis.

The second position takes conceptual models not to be models of concepts but models of states of affairs. This is the way in which conceptual models are used by Avison and Wood-Harper in the “Multiview” (18) information systems development methodology. They say that the arrows in conceptual models are used to “join the activities that are logically connected to each other by information, energy, material or other dependency”. As has been stated above logical connectives are quite different from physical ones. It is clear that Avison and Wood-Harper are confusing relations between ideas with ideas of relations. Their models are not models of concepts but data flow diagrams based on general knowledge; as such their method is not significantly different from traditional methods.

The third position is Wilson's Information Requirements Analysis which suffers from the absence of N&S and SUN conditions.

The logico-linguistic interpretation of conceptual modeling, which has been developed in this paper, avoids the difficulties in the second and third positions. It does not solve all the logical, epistemological and methodological problems needed to resolve the first position. This is because a procedure for establishing the reference of the terms in the models still needs to be established. Nevertheless, it does lead in the direction of a derivation of an information system design from a conceptual model.

CONCLUSIONS[edit]

The main objectives of this paper have been twofold. Firstly, to show that SSM conceptual models of human activity systems can be interpreted as models of concepts. Secondly, to show that, under this interpretation, the logic of the models can be developed to a point where it is capable of reflecting cause and effect relations in the physical world. The resulting logico-linguistic models, to a large extent, bridge a gulf between soft systems and hard O.R. This theoretical thesis has three areas of application.

The logico-linguistic models are capable of an exhaustive description of cause and effect. It has been shown that with cause and effect diagrams of the Ishikawa school this is not possible due to limited scope. These diagrams are in any case inadequate due to the fact that they fail to distinguish between sufficient conditions and necessary conditions.

With regard to efficiency it has been shown that the input/output account of efficiency is not in itself capable of identifying the cause of inefficiency and that such identification is dependent upon a logical concept of efficiency. The logic-linguistic models are capable of expressing this concept and, therefore, could, in conjunction with quantitative analysis, be used to identify the true cause of inefficiency.

The applications in information system design have only been briefly discussed. It has been shown how some of the constrains on taking SSM through to information system design can be avoided but it is clear that more research is needed in this area.

 

ACKNOWLEDGEMENTS[edit]

The findings in this paper were the result of research funded by the Science and Engineering Research Council (SERC).

 

REFERENCES[edit]

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